Things You Should Know About Villa Weddings

Here at Bali Brides we often get enquiries for villa weddings in Bali, let’s face it they are amazing! Jennifer Hawkins got married at the gorgeous Semara Villas and with so many cliff top locations with panoramic views and privacy galore, who wouldn’t want that?

We love love love planning villa weddings but before you get your heart set on one let me ask you one question? Is your budget $20,000 plus? Because that’s what you will be looking at minimum… Let me explain why.

Villas in Bali are first and foremost accommodation. Yes, it’s fantastic that you can stay there with your family or bridal party etc. and have a private pool, chef, driver, maids and all the luxury you want. But what happens when you want to hold a wedding at a villa that is capable of catering for maybe 20 people for meals?

Firstly, there is a minimum night stay for all villas, depending on the time of year this can range from 3-7 nights that you have to hire thevilla for, prices per night can range from USD $600 – $6000 a night… Unless all your guests are happy to pay that kind of money for accommodation, you may be left with quite a high bill just for the accommodation side of things.

Event fees – All villas will charge a set event fee to be able to have any sort of function, wedding or event there. This fee normally covers things like the local Banjar fee, sometimes electricity, the extra wear and tear of having many more people in the villa, and just the privilege of having a wedding there. This fee again can vary from anywhere from USD $1000 – $5000. So if we even it out in the middle based on low season with minimum 3 night’s accommodation you will be looking at about $6000 USD starting price for your venue.

When getting married at a villa, you are pretty much starting with a blank canvas and we will need to hire almost everything you need. What will you need? Let’s start with the basics –

Wedding ceremony decorations – Flowers, wedding arch or pergola, signing table, bouquets, chairs. Let’s budget in roughly $1500 for this.

Cocktail hour decoration – What will your guests be doing while you have photos? You will need staff to serve drinks, maybe some sort of entertainment, bar setup, cocktail tables or area. Let’s budget in another $700. Are you having canapés and drinks? $15 starting per head for canapés and depending on your bar arrangement starting rate of $35 USD per guest for free flow beer and soft drinks for the evening. Based on a rough number of 50 guests that’s about $2,500 USD.

Tables, chairs, cutlery, plates – These will all need to be hired as villas do not have the facility to provide all of the items or the number required for the ceremony and the reception. Then you also need linen: tablecloths, sashes, napkins. You also need staff to clean up and set up. Most catering companies we use will provide all of the above when you order a set dinner or buffet dinner which starts at about $60 USD per guest. Let’s say you have 50 guests, there’s another $3000.

Reception decorations – Think lighting, generators, marquees, dance floors, flowers, and centrepieces. All things that you will need to hire… Maybe another $1500.

Now all the above are just starters for setting up your wedding. Not including our planning fee, do you know that for a wedding at any villa we are required to be on site first before any vendors, decorators etc arrive? This is normally about 9am and we have to be the last to leave after pack down, sometimes not till after midnight. Giving ourselves an hour travel this can be a 16 hour day for our team which is why there is an extra fee of $500 for any villa weddings for our services.

Now lets look at other rough costings that you will probably want / need:

Celebrant or legal wedding starting price of $400.

Bouquets and button holes starting price of $60 per set.

Hair and makeup starting price of $150 per person.

Photography starting price of $600 for 4 hours.

Videography starting price of $600 for 4 hours.

Entertainment starting cost of $600.

Can you see how quickly all this adds up?

Now please please do not let this put you off having a villa wedding, we in no way want to do that. But we do want you to be realistic about costing and budget. If your budget is less then $20,000 please let us know your vision and we will try our best to find the perfect venue but it will not be a villa.

If the above is within your budget FANTASTIC! As I said we LOVE villa weddings and have many gorgeous locations to choose from and would love to help you plan your dream wedding!

Please feel free to contact us with any questions or enquires – [email protected]

Thanks for reading, from the Tristan and the team at Bali Brides wedding planning.